The Admin Specialist will be responsible for the day-to-day activities and ensures efficient and effective operation of the office. This office will service the administrative and accounting requirements of the company. The key responsibilities include:
Performs disbursement function for small recurring expenses. This includes receiving bills, preparing voucher, releasing or depositing payment to suppliers, and sending ORs to the office in Cebu.
Coordinates with Cebu Office in processing payments for purchase of investment in shares of stocks, real properties and vehicles, payment to contractors.
Maintain and manage replenishment of petty cash fund established for payments of office’s petty expenses.
Liase with government agencies in relation to compliance of various regulatory requirements for several family corporations.
Coordinates timely payments of real property taxes for properties situated in Luzon and secure respective clearances.
Coordinates timely payments with various vendors and ensures accurate recording and reconciliation of these payments.
Manages the maintenance of assets- maintenance of cars.
Administrative functions: making travel arrangements, organizing visa applications, and coordinating with various suppliers.
Oversee staff hiring process of family property support staff and provide guidance as necessary.
Documents financial transactions and organizes basic financial statements of various member of the family.